Know how many came.
Every event, every week.
Every sign-in is counted the moment it happens. Add a room count for the people who didn't sign in, and watch attendance for one event, several or all of them over any dates.
Sign-in: $12 a month, for your whole organization · 30 days free, no card needed
Event headcount tracking with Pass the Pad
Honest headcounts
Counted 30 in the room but only 25 signed in? Save a room count. You report 30 and keep all 25 sign-ins with their details.
Attendance over time
A line for every event, or all of them together, by day, week or month, for any date range.
Recurring events compared
See whether the Thursday meetup is growing, and how this month compares with the same month last year.
New and returning guests
First visits, regulars and how many joined your list, for every event.
Live numbers at the door
The organizer sees tonight's count on their dashboard or the tablet while the event is still going.
Spreadsheet exports
Download headcounts, sign-ins and contacts as a spreadsheet for grant reports and board meetings.
Ready in three steps.
Guests sign in
On a tablet or by QR code on their phones. Each sign-in is counted toward the event as it happens.
Add a room count
Count heads in the room and save the number on the tablet or dashboard. The headcount is the larger of the two.
Read the trend
Reports shows totals or the average per meeting, with a line per event and the overall total.
Attendance numbers you can stand behind
Funders, boards and sponsors ask the same question: how many people came? A paper tally answers it once, for one night. Pass the Pad answers it for every event you've run, and shows whether the numbers are going up.
Sign-ins give you a reliable floor, with names, emails and first visits attached. But not everyone signs in, and chasing late arrivals around the room isn't worth it. A room count lets the organizer record the true number in the room without inventing sign-ins, so the headcount is honest and the sign-in details stay accurate.
Reports turns it into a picture: a line for each event, a total for the organization, by day, week or month, and an average per meeting for events that meet on different schedules.
Frequently asked questions
What is the difference between headcount and sign-ins?
Sign-ins are the people who signed in, with their details. The headcount is how many were in the room: the room count if one was saved, otherwise the number of sign-ins, whichever is larger.
Can I see attendance trends for a recurring event?
Yes. Each recurring event gets its own line in Reports, and you can compare it with others or with all events, as totals or the average per meeting.
Can I export attendance for a grant report?
Yes. Reports export as a spreadsheet with the headcount, sign-ins, people not signed in, first visits and list sign-ups for each event.
Can volunteers update the count during the event?
Yes. The organizer can save a room count on the tablet (behind the organizer PIN) or on the dashboard, and the latest count wins.
Is there an API for attendance data?
Yes. Every paid plan, Sign-in included, can read events with their sign-ins and headcount, and save room counts, through the Pass the Pad API, and hear about each sign-in and room count by webhook.
More from Pass the Pad
Try it at your next event.
30 days free. No card needed.